ServiceNow Case Studies | Kaptius

Reducing Software Costs with Real-Time Usage Data and CMDB Accuracy

Written by Test Author | Oct 6, 2026, 3:28:33 PM

Challenges

  • Manual CMDB Maintenance: Time-consuming, error-prone updates led to unreliable data.
  • Data Inaccuracy: Struggled to keep systems current and configuration data accurate.
  • No Application Usage Tracking: Lacked visibility into software utilisation across devices.

Solution Delivered

  • Multi-Source Integration: Connected JAMF, Qualys, and Agent Client Collector to gather real-time data on end-user devices.
  • Software Usage Tracking: Collected insights on application usage frequency and duration to support decision-making.

Benefits & Outcomes

  • 18% Reduced Software Costs: Identified unused applications to optimise licensing.
  • Improved Compliance: Maintained accurate, auditable device and software records.
  • Healthier CMDB: Automated, up-to-date configuration data improved overall IT visibility.